Team, invitations and roles
Invite collaborators, give them a role and fine-tune exactly what they can do in the panel.
You manage access to your studio in two places: Settings → Team (who is on the team and what role they have) and Roles and permissions (what each role can do).
Inviting people to the team
In “Team”, click Invite person. You have two options:
- Email invitation: you enter an address, choose a role and how long the code is valid (1, 3, 7, 14 or 30 days), and click “Send invitation”. The link in the email only works for that address.
- Code to hand over: “Generate code” creates a code without sending anything, and you pass it on yourself. Whoever enters it when creating an account or in Settings → Your studios joins with the assigned role.
Waiting invitations are listed under “Pending invitations”, with their role and expiry date. You can cancel them or copy the code again.
How many people on the team
Team size depends on your plan: Free and Starter cover the owner only, Pro 2 people and Studio 5. When the limit is reached, instead of the invite button you see a note about the limit and a “See plans” button. If after a plan change there are more people on the team than the limit allows, some of them get the “Suspended” status; you can bring them back with “Restore access” once a place frees up.
Changing a role and removing someone
Next to each person (except the owner), the “⋯” menu lets you change their role or remove them from the team. A removed person loses access immediately.
Custom roles and permissions
In Roles and permissions, click “New role”, give it a name and description, and tick in the table what the role can do in each module (sessions, galleries, payments, contracts and so on). You can change the permissions of built-in roles too, but not their names. The Owner role always keeps access to the team and roles, so the studio never loses control over them. Someone who isn’t the owner can only grant others the permissions they have themselves.
Example: an assistant prepares and sends contracts, and the photographer signs them. The assistant gets a role without the “Sign contracts on behalf of the studio” permission and, if they shouldn’t see the studio’s revenue, also without “Revenue and reports”.
You can’t delete a role someone has: move those people to another role first. “Team” also has a “What each role can do” table: permissions in rows, roles in columns.